Developing IBDP Policies with AI

Packed with customizable ChatGPT prompts, this guide demonstrates how AI can assist in reviewing and aligning your policies with IB standards. It includes checklists for updating your policies to reflect AI impacts, along with prompts to ensure your practices remain current and effective.

Camille Gautier

7 min read

The integration of artificial intelligence (AI) in education presents both new opportunities and challenges for DP coordinators and school leaders. As we navigate this change, it’s important to adopt an approach to AI that is ethically sound and aligned with the goals of the IB. We’ve designed this resource to guide DP coordinators in using AI to review existing policies and integrate the impact of AI into them, empowering schools to embrace the latest advancements in educational practices.

Here’s what you’ll find inside:

Customisable ChatGPT prompts to review your school policies and align them with IB standards.
Checklists with guiding questions to help you identify areas of your policies that are affected by AI.
Practical ideas to integrate AI into your policies and develop innovative practices.

Keep an eye out for the ‘💡’ icon as you navigate through this resource, as it indicates how you can make the best of each ChatGPT prompt or idea.

As a DP coordinator, we know how packed your schedule can be! We hope that this resource makes reviewing policies a little easier, freeing up some time for you to enjoy that cup of coffee while it’s still hot.☕

Policy review with ChatGPT

Every IB school has five key policies to keep the Diploma Programme running smoothly and meeting educational standards. These policies are typically reviewed annually and submitted as a part of the every 5-year programme evaluation cycle. With ChatGPT, reviewing your policies has never been easier! Here are three ways you can leverage ChatGPT to review your policies:

Ensure clarity and consistency
Align with IB standards and practices
Include all elements from IB supporting documents

Before we get started with our first ChatGPT prompt, here are a few important points to keep in mind:

Anonymise any text you feed into ChatGPT.
If you have a ChatGPT 3.5 account, you will need to paste your policies in sections. Don’t forget the golden words “wait for the next section” until you have pasted your entire policy.
If you have a ChatGPT 4, you can simply upload your policies along with your prompt.
ChatGPT is a thought partner, don’t hesitate to ask for clarifications, further inputs, other ideas, etc. Turn your chats into dialogues!
Always critically review ChatGPT’s outputs; the responses may not always be accurate.

Reviewing for clarity

School policies translate a school’s philosophy into actionable practices. Communicating these policies effectively is key to ensuring that everyone in the school community understands and aligns with the school’s values and goals. Here’s how you can use ChatGPT to make your policies clear and actionable.

Prompt 1

You are an experienced IBDP evaluation team member and I am the DP coordinator of a school that will have its 5-year programme evaluation in <number> years.

I am going to paste my <type> policy in sections. Do not proceed until I have pasted the entire policy and provided you with further instructions.

<paste your policy in sections, followed by “Wait for the next section”. Once all the sections have been pasted, write the following:

I want to review this policy for clarity: Are there any sections that are confusing or could be misinterpreted?

Please provide suggestions for improvement in this area. Highlight any specific passages that need attention and suggest possible revisions. Your feedback will ensure the policy is effectively communicated to all stakeholders.

💡You can also review your policy for the following aspects:

Consistency: Does the policy maintain a consistent tone and approach throughout? Are there any contradictions?
Structure: Is the information organised logically? Are there sections that could benefit from reordering?

Reviewing to align with IB S&Ps

Now that your policies have been reviewed for clarity, consistency and structure, the next step is to ensure they align with the IB standards and practices. However, before you do that, you need to identify which of the standards and practices are relevant to each policy.

Once you’ve determined which S&Ps are relevant to each policy, it’s time to assess how well your policy aligns with them. Here’s a prompt you can use to facilitate this with ChatGPT.

Prompt 2

You are an experienced IBDP evaluation team member and I am the DP coordinator of a school that will have its 5-year programme evaluation in <number> years. I want to ensure my policies align with the IB standards and practices (S&Ps).

I am going to paste my <type> policy in sections. Do not proceed until I have pasted the entire policy and provided you with further instructions.

<paste your policy in sections, followed by “Wait for the next section”. Once all the sections have been pasted, write the following:

Here’s what I need:

Alignment check: Compare the policy document against the relevant IB standards. Highlight any areas where the policy is not in alignment and suggest necessary adjustments.

Provide a detailed review with actionable feedback to help enhance the policy’s alignment with IB S&Ps and its overall effectiveness for our school community. Only suggest improvements that are directly relevant to the <type> policy.

Now, I am going to paste the S&Ps which are relevant to the <type> policy.

💡You can also ask ChatGPT to suggest:

Further improvements: Ensure that the policy comprehensively covers the necessary aspects of the relevant standards. Identify any missing elements based on the standard’s requirements.
Examples and best practices: Where applicable, include examples or best practices from other IB World Schools that have effectively implemented similar policies.

Reviewing against IB documents

The IB provides specific guidance that details the standards and practices (S&Ps) relevant to each policy to confirm that your policies align with their philosophy. To ensure that your policy adheres to the practices outlined in the document, upload the IB document and your relevant policy along with the prompt below.

Prompt 3 (ChatGPT 4 only)

You are an experienced IBDP evaluation team member and I am the DP coordinator of a school that will have its 5-year programme evaluation in <number> years. I have a <type> policy document that needs to be reviewed. To ensure comprehensive compliance and alignment with IB expectations, I’ve also created a checklist that summarises key points and requirements from relevant IB documents pertaining to this policy area.

Here’s what I need from you:

Compliance review: Review the school policy against the provided checklist. Identify any areas where the policy may not fully align with the summarised IB requirements.

Gap analysis: Highlight specific sections of the policy that need revision to meet the checklist criteria fully. Provide a brief explanation of the gaps identified.

Suggestions for enhancement: Offer concrete suggestions on how to amend the policy to address any gaps or areas of non-compliance. This may include rewriting specific sections, adding missing elements, or suggesting new practices to be included.

Please provide a detailed review with actionable feedback to help enhance the policy’s alignment with IB expectations and its overall effectiveness for our school community.

Access live ChatGPT sessions to see how AI can support IBDP policy development!

Download the guide

The impact of AI on IB policies

As AI becomes increasingly integrated into educational environments, understanding its impact on IB policies is essential. This section helps you assess how AI influences your school policies and practices, starting with the development of an AI policy. At Toddle, we have created engaging resources to help you develop your school’s vision for AI!

Once you’ve established your school’s AI policy, it’s time to consider AI’s impact on your school’s current policies! Each section below provides you with a checklist to consider the impact of AI on various aspects of your policies.

AI and academic integrity

The academic integrity policy is the most impacted one by the AI revolution and the one that will require the most extensive remodelling. Below are some suggestions as well as questions to help you consider the impacts of AI on your academic integrity policy.

A checklist to review the impact of AI on the IBDP academic integrity policy.

AI and assessments

AI is transforming education, reshaping not just curriculum goals but also fundamentally changing what and how we assess. Traditional assessment methods, already declining, are becoming obsolete even faster. With the focus shifting away from pure content knowledge, what does this mean for assessments in the Diploma Programme? Below you will find a checklist of questions to guide your review of the assessment policy.

A checklist to review the impact of AI on the IBDP assessment policy.

Get actionable ideas and ChatGPT prompts to help you put your policies into practice.

Download the guide

AI and the inclusion policy

Inclusion is a core value of the IB, aiming to provide equitable educational opportunities for all students. As AI technology quickly improves, it introduces new ways to make learning more inclusive, breaking down barriers that traditional methods might not address by:

Personalising learning paths and creating customised learning experiences.
Providing real-time language translation and assisting students who are non-native speakers.
Adapting assessments and providing targeted feedback.

Through the checklist and guidance let’s unpack how you can harness AI’s potential to further inclusion within your school.

A checklist to review the impact of AI on the IBDP inclusion policy.

AI and the language policy

According to the IB, all DP “teachers support language development”, placing the language policy at the heart of the IB philosophy. AI can – and will – have a huge impact on the educator’s ability to create inclusive classrooms for non-native speakers and for schools to make their programmes more accessible to all stakeholders. This section provides you with guiding questions to embrace the use of AI to make your school’s language profile more inclusive.

A checklist to review the impact of AI on the IBDP language policy.

The policy review is the first step towards getting started on your 5-year programme evaluation. Discover how ChatGPT can also help you develop your next school development plan, download our resource on crafting dynamic programme development plans with AI.

As we leverage AI to enhance educational policies and practices, we foster a more inclusive, effective, and adaptable learning environment within the IB framework. We hope this resource inspires you to explore the potential of AI across various aspects of your school’s policy review. Together, let’s continue to innovate and adapt, striving to meet the evolving needs of all students and educators.

Camille Gautier

Camille Gautier is originally from France but started her teaching career as a foreign language teacher in the UK before taking up a teaching position at the British International School of Moscow. In 2012, she moved to India to teach French at DSB International School in Mumbai. She became DP coordinator in 2015 and Head of Secondary in 2018. She is also a co-author for the DP French B Kognity textbook and a senior French B HL examiner.

Disclaimer : The ideas and resources presented in this blog have been developed independently from and are not endorsed by the International Baccalaureate (IB)

Developing IBDP Policies with AI

Policy review with ChatGPT

Reviewing for clarity

Reviewing to align with IB S&Ps

Reviewing against IB documents

The impact of AI on IB policies

AI and academic integrity

AI and assessments

AI and the inclusion policy

AI and the language policy

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